Nutri2Go Data Protection Policy 

This policy refers to our commitment to treat information of employees,  customers, stakeholders and other interested parties with the utmost care and confidentiality. 
With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights. 

Scope
This policy refers to all parties (employees, job candidates, customers, suppliers etc.) who provide any amount of information to us. 

Who is covered under the Data Protection Policy? 
Employees of our company and its subsidiaries must follow this policy. Contractors, consultants, partners and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data. 

Policy elements 
As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, social security numbers, financial data etc.
Our company collects this information in a transparent way and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.

Nutri2Go data will be: 
 

• Accurate and kept up-to-date

• Collected fairly and for lawful purposes only

• Processed by Nutri2Go within its legal and moral boundaries

• Protected against any unauthorised or illegal access by internal or external parties  

Nutri2Go data will not be:

• Communicated informally

• Stored for more than a specified amount of time

• Transferred to organisations or countries that do not have adequate data protection policies

• Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)

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In addition to ways of handling the data, Nutri2Go has direct obligations towards people to whom the data belongs. Specifically we will:

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• Let people know which of their data is collected

• Inform people about how we’ll process their data

• Inform people about who has access to their information

• Have provisions in cases of lost, corrupted or compromised data

• Allow people to request that we modify, erase, reduce or correct data contained in our databases

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Actions 

To exercise data protection Nutri2Go is committed to:

• Restrict and monitor access to sensitive data

• Develop transparent data collection procedures

• Train employees in online privacy and security measures

• Build secure networks to protect online data from cyberattacks

• Establish clear procedures for reporting privacy breaches or data misuse

• Include contract clauses or communicate statements on how we handle data

• Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorisation etc.)

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Nutri2Go Equality and Diversity Policy
 

Nutri2Go is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination.
The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best.
The organisation - in providing goods and/or services and/or facilities - is also committed against unlawful discrimination of customers or the public
 
The policy’s purpose is to:
·  provide equality, fairness and respect for all in our employment, whether temporary, part-time or full-time
·  not unlawfully discriminate because of the Equality Act 2010 protected characteristics of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, and ethnic or national origin), religion or belief, sex (gender) and sexual orientation
·  oppose and avoid all forms of unlawful discrimination. This includes in pay and benefits, terms and conditions of employment, dealing with grievances and discipline, dismissal, redundancy, leave for parents, requests for flexible working, and selection for employment, promotion, training or other developmental opportunities
 

Nutri2Go is committed to:
·  encouraging equality and diversity in the workplace as they are good practice and make business sense
·  creating a working environment free of bullying, harassment, victimisation and unlawful discrimination, promoting dignity and respect for all, and where individual differences and the contributions of all staff are recognised and valued
This commitment includes training managers and all other employees about their rights and responsibilities under the equality policy. Responsibilities include staff conducting themselves to help the organisation provide equal opportunities in employment, and prevent bullying, harassment, victimisation and unlawful discrimination
All staff should understand they, as well as their employer, can be held liable for acts of bullying, harassment, victimisation and unlawful discrimination, in the course of their employment, against fellow employees, customers, suppliers and the public

• take seriously complaints of bullying, harassment, victimisation and unlawful discrimination by fellow employees, customers, suppliers, visitors, the public and any others in the course of the organisation’s work activities

 
Such acts will be dealt with as misconduct under the organisation’s grievance and/or disciplinary procedures, and any appropriate action will be taken. Particularly serious complaints could amount to gross misconduct and lead to dismissal without notice

Further, sexual harassment may amount to both an employment rights matter and a criminal matter, such as in sexual assault allegations. In addition, harassment under the Protection from Harassment Act 1997 – which is not limited to circumstances where harassment relates to a protected characteristic – is a criminal offence
 
Nutri2Go will always: 

·  make opportunities for training, development and progress available to all staff, who will be helped and encouraged to develop their full potential, so their talents and resources can be fully utilised to maximise the efficiency of the organisation
·  make decisions concerning staff being based on merit (apart from in any necessary and limited exemptions and exceptions allowed under the Equality Act)
·  review employment practices and procedures when necessary to ensure fairness, and also update them and the policy to take account of changes in the law
·  monitor the make-up of the workforce regarding information such as age, gender, ethnic background, sexual orientation, religion or belief, and disability in encouraging equality and diversity, and in meeting the aims and commitments set out in the equality policy
Monitoring will also include assessing how the equality policy, and any sporting action plan, are working in practice, reviewing them annually, and considering and taking action to address any issues 

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Nutri2Go Child Safeguarding Policy


Nutri2Go acknowledges the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice.
 
The policy recognises that the welfare and interests of children are paramount in all circumstances. It aims to ensure that regardless of  age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children

• have a positive and enjoyable experience of yoga at Nutri2Go in a safe and child centred environment

• are protected from abuse whilst participating in yoga or outside of the activity.

 

Nutri2Go acknowledges that some children, including disabled children and young people or those from ethnic minority communities, can be particularly vulnerable to abuse and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.  
 
As part of actioning our safeguarding policy, Nutri2Go will

• promote and prioritise the safety and wellbeing of children and young people

• ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people

• ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern

• ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored

• prevent the employment/deployment of unsuitable individuals

• ensure robust safeguarding arrangements and procedures are in operation.

 

The policy and procedures will be widely promoted and are mandatory for everyone involved in Nutri2Go Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the organisation.
 
Monitoring 
 
The policy will be reviewed every year, or in the following circumstances:

• changes in legislation and/or government guidance

• as required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils and [insert name of regulatory body if appropriate]

• as a result of any other significant change or event.

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Changes to our Privacy Policy

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Please check this page regularly for changes to this policy. We will email you with changes if we hold a valid email address for you.

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We may review this policy from time to time and any changes will be notified to you by posting an updated version on our Site and, where appropriate, by contacting you by email. Any changes will take effect 7 days after we post the modified terms on our Site or after the date we notify you by email. We recommend you regularly check this page for changes and review this policy each time you visit our website.

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Contact and legal information

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You can contact us with your queries in relation to this policy or for any other reason by emailing or post.

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To contact us in relation to this policy, including to exercise any of your rights in relation to your personal information, please contact us or write to us by email at info@nutri2go.co.uk

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Nutri2Go's company registration number is 09924820 and registered office address is Ingenuity Centre, University of Nottingham, NG8 1BB, United Kingdom.

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This document was last updated: 23rd May 2018

Date of next review and update: 23rd May 2019

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